Delivery

Tenant Advisory

Evaluation: Local options and rental contracts.

Landlords / property owners write and sign numerous lease agreements per year and have whole teams of experts and talented rental negotiators at their disposal in the process leading up to the finished lease agreement. Dagny Projekt assists smart business leaders who understands the value of hiring an advisor that is on the lookout for their specific interests when their internal knowledge is lacking – thus ensuring them signing of a beneficial lease agreement and receiving optimal office solutions. Dagny understands the final product is crucial. How the new office eventually will look like is described with full detail in the lease contract’s re-fitting attachments:

  • Floor Plan – describes the size of the premises and the investment that the property owner is obliged to deliver
  • Room Description – surface cladings and materials, specific makes/qualities alternatively fixed cost levels
  • Technical Attachments – describes your office’s installations for adjusting temperature, sound and light.
  • Border Drawing List – detailed descriptions regarding who of the signging parties that will take the costs that accumulates for various adjustments in prior to the tenant’s handover date and also for maintenance during the term of the lease.
  • Message Timetable – describes at what specific points in time you as tenant should leave notice concerning a wide spectra of details; e.g. wall colors, surface layers, specific location of electricity & network outlets, doors, locks entry system etc.

We have the required experience and knowledge that enables you to successfully negotiate and sign a lease agreement that is beneficial for your company and that leaves few surprises and also enables the creation of an accurate project budget. Dagny cooperates with experienced tenant advisors and lease-agents for identification of office premises, subleases or lease-transfers.

Experience

Dagny has an extensive experience of delivering office projects – an experience that Dagny’s customers benefits from and thus avoiding expensive, complicated project that could risk affecting their business negatively and giving rise to unnecessary costs. Dagny manages the customer’s project and guides the customer through the whole process – ensuring that everything is delivered at the right time and right cost. Assigning Dagny as your project advisor and manager when relocating spares you plenty of time, money and a lot of headaches. We can assure you that, by assigning us, and making the proper decisions and purchases, you will save more money than you will spend on us. Who doesn’t want a free project manager?

Project management

Through our experience and structured working methods, we deliver assertive achievements when fulfilling your management’s goals and visions regarding an office project – regardless whether it would be adjustments to your existing premises or whether it would be a relocation to new ones.  Commitment, a clear organization with decision-making participants, a structured process, time, a correct budget – are key elements to a successful project. Dagny’s project managers manages and structures projects, runs and coordinates other project participants whether they are internal or external project members. We deliver together.

  • Targets and visions
  • Organizational Plan – displaying the specific participants in the project management group/reference group, project manager, internal and external resources, in addition to a detailed outline of responsibility areas within sub-projects, IT, Audio Visual Technic, network infrastructure, interior design, information/ communication etc.
  • Proposal and procurement of Interior Architect, Change Manager, Project Manager, Electric Consultant, AV Consultant – all based upon your project-specific needs. Typically our clients’ needs and requirements are met more than well enough through the assignement of a good interior designer
  • Responsibility for budget and timetables
  • Coordination of meetings – including notifications
  • Acting as your agent in tenant meetings called for by the landlord and being a natural part of the tenant adjustment process.
  • Driving and management of both main project meetings and sub-project meetings, IT, AV technology, security, interior design
  • Distribution of agendas and project meeting minutes – including specified areas of responsibilities and dead-lines
  • Management and organisation of documents related to the project in addition to administration of your rights on the actual project site
  • Continuous reporting to project manager/management group on project status
  • Acting as your agent in tenant meetings called for by the landlord’s project director
  • Procurement, monitoring of deliveries in addition to coordination of the installation process

Finance/Time Plan

Together with the client, Dagny creates a Programme and project budget – which then subsequently controls and regulates the entire project. The tenant’s timetable is entirely governed by the property owner’s timetable and the tenancy agreement’s decision/response programme – which consequently affects all activities/time frames in the project

  • Rough timetable and budget (basis for decision)
  • Detailed budget and timetable – both regularly updated during the project
  • Economic forecasts / liquidity planning throughout the project
  • Continuous follow-ups and approval of invoices plus appraisals against budget etc.
  • Project accounting and handling of any changes and supplementary orders etc.

Program Action For the Tenant’s Own Installations

In an early stage of the project Dagny’s project manager presents a document concerning the technical specification of requirements that acts as a guiding document for the property owner’s installation contractors (e.g. architects, electrics- and ventilation engineers). The document in effect explains the client’s needs and thus simplifying the client’s own installations such as; security, alarms, locks, Audio Visual technics, fixed fittings, networks, server rooms etc. – This smoothens the installation process and effectively reduces the overall cost for the client’s own installations.

  • Technical specification of requirements including appendices, e.g. such as blueprints, Product specification etc.
  • Delivery and follow-up in accordance with the Decision-/response programme
  • Final decisions/decisions messages regarding the design/installations in the premises.
  • Implementation of the customer’s changed requirements during the project
  • Continuous guidance and advisory throughout the project – thus ensuring that the customer’s costs are minimised.

Procurement

Dagny delivers a professional purchasing organisation that is optimised for the specific project. We ensure that the right skills and profiles are included in the project and that all of those are specialized in the type of procurement that is needed for the specific project. Dagny ensures independent and professional procurement that warrants reliability and that our customers are making favorable deals.

  • Assistance in drafting scope of work description in prior to initiation of procurement of architect, work place change management, M&E consultant etcetera. Our services also includes negotiation and evaluation of proposals/offers.
  • Design – in-house and in cooperation with partnership consultants – of inquiry documents (in the format of blueprints and kravspecifikation) for each procurement/sub-project
  • Distribution of request for proposal forms and associated attachments to potential suppliers
  • Evaluation and analysis of incoming tenders;  summarized in an easy- to-comprehend manner for your selections followed by Dagny’s negotiation- and price lowering actions
  • At the final stage of the procurement process you receive our written recommendations
  • Order documentation designed in the appropriate contract form and industry standard – all set for our client to sign
  • Monitoring of suppliers’ delivery; follow up and inspection in connection to actual delivery, communication and handling of complaints.

Security / Locking System / Entry

Dagny’s project manager develops a security solution that is in line with the customer’s insurance requirements or in parity with the customer’s internal security policy and the design/requirements of the specific premises.

  • Säkerställt utformade krav for the property owner to meet in it’s delivery of safety class and security class for walls, glass- and door sections
  • Suggestions – in the form of blueprints – for security solution(s) concerning; security class, surveillance cameras, entry/passage system, fire- and burglar alarm systems.
  • Determined directives to the property owner regarding our client’s  requirements concerning door environments and that those are prepared for the selected installation
  • Request for proposal, bid evaluation,  Bid summary, Bid recommendation, best deal to client, agreement and order documentation
  • Coordination of installation process, inspection during set off into operation, connection of alarm installation with selected security company, instructions on tagging routines for client’s staff, handling /distribution of keys/passage cards, etc.

Network and Server Room

With input from our client or solely based on our previous experience – we develop the specifications of requirements that describes the requirements on server room, Patch room for network and switches.

  • Clear specification or requirement list for the property owner concerning electricity, cooling, fire protection requirements
  • Requirement list as part of the Request for Proposal for server room contractors
  • Power and Network Outlet Drawing showing the outlet locations for network sockets and WiFi etc.
  • Request for Proposal, inquiry and order documents
  • Inspection followed by handover to client

AV Technology (Audio Visual Equipment)

Together with the client, Dagny specifies the requirements regarding Audio Visual technic and creates the necessary detailed design- and procurement documentation.

Specifications on client’s needs concerning AV-teknik, control systems and integration with the property’s systems etc.

Formaliserade projekterings-/inköpsunderlag in the form of blueprints and detaljerad specifikation concerning quantities and and required functions/designs/qualities

Notification to contractors in an early stage concerning hidden cable canalisation – thus enabling a successful implementation of canalisation in the premises

On-site coordination of installment process, inspection and set off into operation

Interior Design / Furnishing

Dagny prefer set-ups where our client assigns an interior designer or architect to manage the interior design project. Dagny can recommend numerous of architectural firms and assist our client with Scope of Work Description, request, selection and contracts. Dagny’s project manager works with the contractors/architect and develops frameworks and guidelines for the interior design project. In the cases when our client decides to manage the interior design project on it’s own – we recommend a handful of different interior suppliers who can add crucial support to the process.

  • Scope of Work Description, extent, timetable and budget
  • Coordination of/with other sub-projects and with the property owner – thus ensuring implementation of the client’s alterations and addition
  • Procurement of furnishings based on the architect’s documentation, evaluation of tenders, recommendations and order documentation.
  • Monitoring of the delivery process, inspection of deliveries, handling of complaints and potential supplementary orders

Move & Settlement

Dagny assists the client by fully coordinating the physical transfer process in prior as well as during the actual transfer process – thus ensuring that the transfer to the new premises affects the customer’s core business as frictionless as possible.

  • Timely delivery of move instruction to all involved parties
  • Information/directives in connection to cleaning-/throwing activities
  • Moving instruction describing how, when and what to pack
  • Procurement of move company, evaluation of tenders and recommendation of optimal candidate
  • Making sure that the client properly restores it’s existing premises, including budget and meetings with the property owner concerning such restoration.
  • Ensuring the emptying and cleaning of existing premises after relocation

In short – what we do …

 

  • Project management calibrated to your organization’s needs / requirements and own resources
  • Drives and manages project meetings and sub-project meetings as well as keeping the client´s management updated
  • Project budget, project schedule, project organization
  • Identifies your needs and requirements concerning your new office space
  • Technical specification documentation and drawings supporting the procurement and RFP process for security, network, Audio Visual
  • Manages, advices, leads, procures, throughout all sub-projects.
  • Participates, drives and communicates decisions to the landlord’s organization in a timely manner and also manages updates/changes and new decisions during the project.
  • Continuously follows up on your established budget and reports throughout the project process
  • Ensures client’s cost savings efforts through structured procurement and tender-procedures
  • Delivers projects within budget and on time
  • Manages office relocations with minimal interruptions in your core business